(Concerns customer and supplier administration)
Collection and use of personal information from customers, suppliers and other contractors
Please note that we will collect and use the personal information you provide to us as this is necessary to enter into and perform any agreement with you. This applies both to our (potential) customers and to parties from whom we purchase business and/or services.
If you are a (potential) customer of ours, we will use your details to send you an offer, to determine what specifications or wishes a particular item or service should meet, to be able to deliver items or carry out work for you, to invoice you and to be able to communicate with you smoothly and efficiently about the execution aspects of the agreement.
If you are a (potential) supplier or other contractor, your personal data are also necessary for the conclusion and execution of the agreement. In the case of purchasing, this is necessary in order to be able to let you know what specifications or wishes a particular item or service should meet as far as we are concerned, to be able to send a request for a quotation or place an order with you, to be able to pay your invoices and to be able to communicate with you smoothly and efficiently about other aspects of the agreement.
You are not obliged to provide us with your personal data. However, if you do not provide us with any or sufficient personal data, it is possible that we are unable to carry out the aforementioned work.
Transfer to third parties
In connection with the execution of any agreement with you, we may have to provide your personal data to parties who supply parts, materials and products to us or who carry out work on our behalf. We also use external server space to store (parts of) our sales and purchasing records, of which your personal data are a part. For this reason, your personal data will be provided to our server provider. We also use Microsoft Office and the associated storage options for emails and other files. Because we use a newsletter mailing service, your personal data will finally be passed on to the provider of this service.
If you have given us permission to do so, we will retain and use the personal data you have provided in order to inform you personally by email of our existing and new products and services in the future and to make you any offers. Every time we send you an advertising email, you have the opportunity to let us know that you no longer wish to receive it. See the unsubscribe link at the bottom of every mailing.
Retention period of personal data
If you have requested a quote from us but do not become a customer, we will remove your details no later than one year after our last contact. If we have received an offer from you, but we do not become a customer of yours, your personal data will be deleted at the latest one year after our last contact. If you have become our customer if we have become your customer, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The period of seven years corresponds to the period during which we are obliged to keep our records for the Tax Authorities. At the end of this period we will remove your personal data.
You have the right to ask us to view your own personal data. If there is reason to do so, you can also ask us to supplement your personal data or to change inaccuracies. In addition, you have the right to request the deletion of your personal data or to limit the use of your personal data. You can also object to our collection and use of your data or submit a complaint to the Personal Data Authority. Finally, you can request us to obtain your personal data or transfer them to another party. In order to exercise your rights, please contact: (name, address, postal code, city, telephone number and e-mail address). If you have any questions or if you would like information about the collection and use of your personal data, please do not hesitate to contact us.
Privacy Statement 1 June 2018 09:56